Free Rental Property Worksheets For Landlords

Having access to quality rental property spreadsheets will not only make your life easier but also more profitable. Here are some examples of ways to use a rental property spreadsheet template.

Rental Property Income and Expenses Spreadsheet Template

Property expenses extend beyond the initial purchase price, encompassing ongoing maintenance, emergency repairs, and insurance costs that require monthly calculations. Fortunately, a reliable spreadsheet can greatly simplify these tasks.

One of the primary advantages of using a rental property spreadsheet is its income and expense worksheet. Property owners benefit from having a clear and regularly updated document that encompasses all financial inflows and outflows.

Managing the details of monthly rental income can be challenging, especially when overseeing multiple properties. However, certain free rental property spreadsheet templates come equipped with built-in formulas designed to assist in maintaining accurate financial records.

Profit and Loss Report Spreadsheet Template

A Profit and Loss Report spreadsheet template is a powerful tool that can greatly assist landlords in enhancing the profitability of their rental properties and effectively managing their finances. By utilizing this template, landlords gain a comprehensive overview of their income and expenses, allowing them to analyze the financial performance of their rentals.

Property Comparison Spreadsheet Template

If you're currently in the process of considering property ownership, you might find yourself debating between investing in a single-family home or commercial real estate. During this decision-making phase, a spreadsheet template can be immensely valuable in evaluating various factors such as location, cost, and housing features.

This property analysis spreadsheet template is designed to assist you in making an informed choice by enabling you to prioritize and rank items based on their importance in your ideal rental property. By utilizing this template, you can effectively weigh different factors and make a well-informed decision that aligns with your objectives.

Tenant Details Spreadsheet Template

As a landlord, having access to your tenants' data is essential. It includes vital information such as their contact details, security deposit particulars, and rent payment schedules, all of which can be effectively tracked using a spreadsheet document.

These examples use Google Sheets or Excel to create a rental property spreadsheet template. But there’s an even better solution for your property management needs.

What’s Better Than a Spreadsheet for Rental Properties?

When it comes to managing rental properties, spreadsheets have long been a go-to tool for landlords. However, there is a solution that surpasses the limitations of spreadsheets and offers a comprehensive set of features tailored specifically for rental property management - Landlord Studio.

Landlord Studio is purpose-built software designed to streamline rental accounting and property management processes. Let's take a closer look at why Landlord Studio is the ultimate choice for landlords seeking a more efficient and effective way to manage their properties.

1. Streamlined Rental Accounting

With Landlord Studio, you can say goodbye to manually entering data into spreadsheets and struggling with complex formulas. The software automates your rental accounting with features like recurring expenses, smart scan receipts, an in-built automated mileage tracker, and the ability to connect your bank feeds and quickly reconcile transactions. 

Plus, instantly generate any of over 18+ accountant-approved reports, such as the profit and loss statements or Schedule E report, at any time. Giving you detailed financial insights when you need them.

2. Property Management Made Easy

Landlord Studio goes beyond basic accounting and offers a range of features to simplify property management. From lease management and tenant screening to maintenance tracking and communication, Landlord Studio centralizes all essential property management tasks in one intuitive platform. 

Effortlessly store tenant information, manage lease agreements, prioritize maintenance tasks, and even communicate with tenants directly through the software.

3. Rent Collection and Payment Reminders

Collecting rent and keeping track of payments can be a time-consuming and tedious task for landlords. With Landlord Studio tenants can set up auto-pay so they never forget a rent payment again. Landlords control the rent amount, and payments are delivered directly into your bank account. You can even set up automated rent reminder emails and use our rent receipt templates.

Automate your rent collection, receive payments directly to your bank account, and the software will automatically reconcile payment transactions in the income and expense tracker.

4. Document Organization and Storage

Managing property-related documents, such as leases, invoices, receipts, and maintenance records, can quickly become overwhelming. Landlord Studio provides a secure document storage feature where you can conveniently organize and store all your important documents in one place. This eliminates the hassle of searching through stacks of paperwork and ensures easy access whenever you need it.

5. Cloud-Based Mobile App 

As a landlord, you're constantly on the move. TheLandlord Studio mobile app that allows you to access your rental property information and perform essential tasks on the go. Whether you're responding to tenant inquiries, reviewing financial reports, or scheduling maintenance, you can stay connected and in control wherever you are.

Transitioning from Spreadsheets to Landlord Studio

While spreadsheets have been a reliable and cheap tool for managing rental properties there is now a better way. Landlord Studio offers a free plan as well as a full suite of property management and accounting features that are designed specifically for you. 

Streamline your rental accounting and simplify everything from finding tenants to collecting rent. Landlord Studio is the all-in-one solution designed to help you increase your portfolio profitability and ultimately achieve your long-term financial goals.

Getting Started with Landlord Studio Is Easy

1. Format your data so the expense categories match Landlord Studio’s (Landlord Studio’s expense categories are in line with the IRS Schedule E requirements),
2. Export your expenses as a CSV file,
3. Create your free Landlord Studio account, 
4. Set up your first property and import the related expenses,
5. Add your lease details and historical rent payments.

Learn more about our spreadsheet import feature

‍You can then set up online rent collection to entirely automate the rent collection and future income tracking process.Setting up your first property and getting all of your data into the system takes less than five minutes and could save you more than $500 per property per year.