9 Best Property Management and Accounting Software 2026

Having the right property management and accounting software will help you stay on top of important deadlines, better manage your leases and tenants, and give you the financial oversight needed in order to run a profitable business and file an accurate tax return.

In this article, we take a look at 12 property accounting and management software and how they can help you streamline workflows and stay on top of your finances for tax time.

Overview: Best Property Management Accounting Software

Best Property Management Software: Overview Video

Best Overall Property Management and Accounting Software

1) Landlord Studio

The #1 rated property management and accounting software designed by landlords for landlords.

Landlord Studio simplifies your accounting, allowing you to accurately track income and expenses and gain nuanced oversight of your portfolio’s financial performance. Instantly generate professional reports in CSV or PDF format and share them with your business partners and accountant from any device.

These advanced landlord accounting and reporting features are paired with a suite of property management tools, including online rent collection, rental listings, and lease management. These features save you time by automating workflow and centralizing information.

One of the reasons Landlord Studio makes it to the top of the list is due, in part, to its well-designed mobile app.

If access is important to you, and you find yourself using your smartphone for your business accounting, Landlord Studio is definitely an option to consider.

Rated 5 stars on Capterra. View Landlord Studio Reviews →

Features

Best-in-class rental accounting software for real estate investors with powerful property management functionality built in. Save $500 per year property in additional deductibles, and save days of admin time along the way. Available on any device and your first 3 properties are completely free.

Pricing

Landlord Studio offers three pricing plans, GO and PRO.

• GO is completely free.
• PRO. Pricing starts at $12 per month with additional units costing $1/unit per month.
• PRO Plus. Pricing starts at $28 per month with additional units costing $1/unit per month.

See the full pricing breakdown here →

Best Property Management Accounting Software For Small Portfolios

2) Stessa

Stessa is a rental property finance software. Its main focus is on bookkeeping and financial tracking. Connect and sync your bank accounts, scan receipts, and create a variety of reports (balance sheets, cash flow, rent rolls, IRS tax statements, and more).

Stessa is all about financial management, however, some of their features are only available if you open up a Stessa banking account with them.

Features

• Income and expense tracking
• Financial reporting for tax time
• Mobile app
• Receipt scanner
• Document storage

Cons

Stessa focuses on the financial management of your portfolio. However, it lacks some of the time-saving property management features that other software on this list have, such as maintenance requests and tenant communication.

Pricing

Stessa offers three pricing plans. 

• Essentials. This is their free plan.
• Manage. Starts at $12 per month.‍
• Pro. Starts at $28 per month.

3) Hemlane

Hemlane’s all-in-one rental management platform. Owners and property managers can advertise vacancies, track applicants, screen tenants, and manage leases, maintenance, and accounting.

Where they stand apart is their offering of full-service property maintenance coordination for those landlords looking for a more hands-off experience.

Features

• The minimalistic design keeps the focus on functionality
• Offers state-specific leases via third-party partners
• Rental advertising
• Applicant tracking
• Tenant screening
• Lease management
• Online rent collection
• Maintenance & repair management

Cons

Hemlane focuses on the property management features rather than the financials, so its income and expense tracking and reporting is much weaker than Stessa or Landlord Studio.

Pricing

Pricing starts at $0. Then they offer three paid plains. If you want to take advantage of their property maintenance and repair coordination you will need to look at the Complete package.

• Basic. From $30/month. With additional units costing $2/month.
• Essential. From $48/month. With additional units costing $20/month.‍
• Complete. From $86/month. With additional units costing $58/month.

4) Rentec Direct

Rentec Direct is another option for smaller landlords. Its interface is a bit dated, and less modern than others on this list, but it checks most of the boxes with features including tenant screening and background checks, marketing tools, online document management, and basic accounting software functionality.

Features

• Affordable (and with US-based support)
• Online rent collection
• Create a custom website
• Work order management system
• Mobile app for tenants

Cons

The Rentec Direct software design is less user-friendly than others on this list making it harder to use. Additionally, as the focus is mainly property management, it lacks some of the financial reporting and tracking functionality of others on this list.

Pricing

Rentec Direct pricing starts at $50 per month and scales as you add more units. Costing $100 per month for 50 units and $200 for 100 units. They have separate pricing for property managers.

5) Avail

Avail is a property management platform for small portfolio landlords. It is well-designed and easy to use. Its primary function is to help users find, screen, and keep tenants.

Landlords can syndicate listings, perform credit and criminal screenings, accept online rent payments, track maintenance, and create state-specific leases. However, where it falls down is the property accounting side. For investors with more complex books, you will need to employ a separate accounting system.

Features

• Has a free tier – however, add-on features like tenant screening and ACH payments come at an additional cost
• Online rent payments
• Maintenance request management system
• Rental listings
• Tenant screening
• Customizable questions on rental applications
• E-sign leases

Cons

Accounting software functionality is weaker than others on this list. Additionally, while they have a free tier, it is quite limited with key features like rent collection costing a premium. This means that for users with more units and more complex requirements, it can quickly become unaffordable.

Pricing

Avail has kept its pricing straight-forward with only two tiers. Free or if you want to unlock the full feature set and reduce usage fees you can upgrade to Unlimited Plus for $9 per unit per month.

6) TenantCloud

TenantCloud has the ability to track rental information, accept and send payments, manage leases, maintenance, and tenant communications, as well as insurance tracking and data import/export.

This software is less intuitive to use than others on this list and may be more suitable for users with more complex requirements and bigger portfolios.

Features

• Listings
• Scheduling
• Applicants
• Screenings
• Rent payments (for ACH you will need to upgrade)
• Maintenance
• Vendor network

Cons

This software is less intuitive to use than others on this list and may be more suitable for users with more complex requirements and bigger portfolios. Additionally, they no longer offer a free plan for small portfolio landlords with limited needs. They do, however, offer a 14-day free trial so you can try before you buy. Finally, users have reported the apps being hard to use making this primarily desktop software.

Pricing

Tenant Cloud no longer offers a free plan. Instead, their four pricing plans are as follows. 

• Starter. $18/month
• Growth. $35/month
• Pro. $60/month‍
• Business. Custom pricing for enterprise-sized businesses.

Best Property Management Accounting Software For Large Portfolios (100+ Units)

7) Appfolio Property Manager

Appfolio is a comprehensive property management tool. The standard version includes marketing, maintenance, accounting, leasing, and rental management, as well as online payments and custom training.

The Plus version adds advanced financial insights, configurable workflows, data exports, and revenue management tools.

Pros

• Optimized mobile experience for tenants, from application to submitting online maintenance requests via the Online Portal
• AppFolio Contact Center can handle after-hours maintenance calls, dispatch vendors, and log activity
• Mobile app for property managers that works anywhere and has all of the same data and reports as the desktop version

Cons

• The single-system approach means that you can’t integrate other systems and customize your technology based on your own needs.

Pricing

Pricing starts $280 per month for their Core plan and $900 per month for their Plus plan. Pricing scales as you add more units.

8) Buildium

Buildium’s property management software is designed to do everything property managers need across accounting, operations, and leasing. There is property accounting and financial reporting, as well as rental listings and tenant applications.

Additionally, they have a tenant portal to help with maintenance request tracking, as well as lease and document management.

Pros

• Made to scale with your business
• Those managing over 100 units can customize with specific functionality
• Works across devices
• Backed by RealPage

Cons

• Additional fees for payments, eLease, screenings, and property inspections, depending on the plan.

Pricing

Buildium offers three pricing tiers. Their Essential plan starts at $62 per month and has optional extras that you can pay for. Their Growth plan starts at $192 per month. And their Premium plan starts at $400 per month. Pricing scales as you add more units.

9) Yardi Breeze

Yardi Breeze has a clean and crisp look. Its modern feel is ideal for tenants that appreciate the well-designed experience that works equally well on a computer and mobile device.

Tenants can sign leases, manage requests and pay rent online, while property managers can access property management tools on the go on any device.

Pros

• All of the features that you need to manage your properties, accessible via a simple and modern interface on desktop and mobile web
• CRM for automating follow-ups
• Breeze Premier version includes job cost tracking, corporate accounting and a CRM to increase marketing efficiency
• No setup fees

Cons

• Fewer customization options; no standalone app.

Pricing

Yardi Breeze offers a range of pricing plans that are based on the type of portfolio you are operating.

• For residential portfolios, the basic plan has a minimum monthly cost of $100 per month with additional units costing $1 per month. The premier plan costs $400 per month with additional units costing $1 per month. 

• For commercial properties pricing starts at $200 with additional units costing $2 per month. 

They also have different pricing plans for portfolios containing affordable housing, storage units, and for associations.

10) Propertyware

Propertyware is a cloud-based, end-to-end property management software that provides a comprehensive suite of features, particularly in accounting. It offers customizable fields and automation tools tailored for property managers, real estate investors, and residents.

Pros

• The accounting module is extensive, enabling users to track income and expenses, manage online payments, and create detailed, customized financial reports.
• It accommodates both corporate and trust accounting, ensuring transparency and compliance with legal requirements.
• The platform includes an owner portal and features for managing maintenance requests.

Cons

• The initial setup can be complex, which may lead to a steep learning curve for those unfamiliar with property management software.
• Pricing may be prohibitive for smaller property management companies managing fewer than 250 rental properties.

Pricing

Propertyware offers 3 pricing plans. 

• Basic. Starts at $1 /unit per month plus a $250 monthly minimum and a $500 onboarding fee. 
• Plus. Starts at $1.50 /unit per month with a $350 monthly minimum and a $700 onboarding fee. 
• Premium. Starts at $2.00 /unit per month with a $450 monthly minimum and a $900 onboarding fee. 

Best General Accounting Software for Property Management

If you’re asking, "Can I use accounting software for property management?", the answer is yes, but... 

General accounting software like QuickBooks and Xero offer several benefits, the main one being their powerful and customizable accounting. Features that your accountant is already likely familiar with.

However, they lack the property management specific features, like rent collection, maintenance management, lease tracking, tenant management, screening, and rental listings that landlords and property managers need. This means you’ll have to employ multiple software to manage these other aspects of your property management.

And, because they’re not designed for property management they can be hard to set up correctly for managing rental accounts and easy to make a mess of especially if you’re managing a more complex portfolio - unless you’re already an expert.

That being said if you’re specifically looking for an accounting-only solution, these powerful tools provide an excellent option.

11) Quickbooks

QuickBooks Online is a top choice in the accounting world, known for its comprehensive features, scalability, and ability to support small businesses with more complex financial needs. With millions of users globally, it's a platform your accountant is likely familiar with.

Pros

• Easy to collaborate with your accountant, plus ample QuickBooks experts and online resources available.
• Over 750 app integrations.
• Strong feature set, including record-keeping, reporting, invoicing, inventory management, and a reliable mobile app.

Cons

• Higher cost compared to competitors.
• Regular price increases and frequent upselling.
• Limited number of user accounts per plan.
  

Pricing

Quickbooks Online offers four pricing tiers

Simple Start: $35/month

Essentials costs: $75/month

Plus: $115

Advanced: $275

12) Xero

Xero offers unlimited users across all subscription tiers, making it ideal for businesses where multiple team members need access to run reports or assess performance. It also features a customizable analytics dashboard that allows users to rearrange or hide panels according to their preferences.

Pros

• Unlimited users in every pricing plan.
• Integrates with over 1,000 third-party apps.
• Includes a robust mobile app, comprehensive reporting tools, invoicing features, and automated bill and receipt capture through Hubdoc.
• Clean, user-friendly interface.

Cons

• No customer support phone number provided.
• Entry-level plan limits you to 5 bills and 20 invoices per month.

Pricing

Xero pricing starts at $15/month

Additional pricing tiers (per month): $42, $78.

Common Challenges Property Management Accounting Software Solves

Property management accounting involves complexities that go beyond standard bookkeeping. Here are some common challenges and how the right software can help overcome them:

Manual Rent Payment Tracking

‍Without automation, property managers often rely on spreadsheets or manual records to track rent payments, which can lead to missed payments or errors. Property management software automates rent collection, reducing late payments and minimizing the manual effort needed for tracking.

Handling Security Deposits

‍Mismanaging security deposits, such as failing to keep them separate from operational funds, can lead to legal penalties. Property management software ensures tenant deposits are properly managed and remain legally compliant.

Managing Financials for Multiple Properties

‍For property managers and landlords handling several properties, tracking individual financials can be overwhelming. Software allows you to organize and manage financial records by property and unit, keeping each property's financials clear and separate.

Generating Accurate Financial Reports

‍Producing timely, accurate financial reports for property owners and ensuring rental property tax compliance is time-consuming. Property management accounting software offers customizable financial reports, helping you quickly generate the necessary data for audits, tax filings, and maintaining transparency with owners.

Reducing Administrative Costs

‍Manually handling rent collection, expense tracking, and vendor payments can increase administrative costs. Reliable property management accounting software automates these tasks, reducing overhead and freeing up time and resources for business growth.

Final Words: Choosing The Right Software For Your Rental Portfolio

The good news is that there are plenty of great solutions available, including RentRedi, to help you better manage your rental properties. They range in features and functionality, but the best, like Landlord Studio, will help you manage your rental property accounting and allow you to streamline regular property management tasks.

However, deciding on the right software for you depends on a few important factors including how big your portfolio is and what are you trying to achieve. For landlords and agents managing small to mid-sized portfolios, a solution like Landlord Studio would likely be the best option. However, for landlords and agents with 100+ units, you might want to explore some of the alternative options listed in this article.

It’s always a good idea to test the software before you purchase to ensure it has all the features you require.

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• How Much Do Property Managers Charge? Property Management Fees

Property Management Accounting Software FAQs

Running a property management business, regardless of its size, poses challenges, and diving into accounting is merely scratching the surface. Beyond financial tasks, there's a slew of responsibilities: marketing properties, tending to work orders and maintenance, addressing tenant needs, and handling client-owner transactions, among others.

Quality rental property management accounting software needs to tackles all these tasks and more. If you're new to these tools or uncertain about their necessity for your business, the following insights might shed some light.

What is property management software?

‍Tailored to streamline property management, this software encompasses standard accounting functions like income and expense management, receipt storage, and reporting and extends its reach beyond accounting to handle:

• Marketing and overseeing property listings
• Tenant portal for online rent collection and maintenance request
• Maintenance request management system

By consolidating numerous tasks into one cohesive platform, this software saves time and money.

How does property management software differ from accounting software like QuickBooks?

‍QuickBooks excels in covering your accounting needs, including rent collection, account management, and reporting. However, what it doesn't do is provide a tailored solution, nor does it have the property management functionality you need as a landlord, such as:

• Listings & syndication
• Tenant screening
• Tenant portal
• Efficient maintenance management
• Specific rent collection features like auto-pay, and late fees

Related: Should You Use QuickBooks For Rental Properties?

Should I use property management or accounting software?

When it comes to property management accounting software you really have three options when looking for a solution.

1) Property Management Software 

This is software that focuses on solving your end-to-end needs. From finding tenants and managing communications to collecting rent and organizing viewings. Not every property management software offers in-built accounting and those that do often offer only basic tools.

2) General Accounting Software 

Software like QuickBooks provides robust accounting tools but doesn't provide property management tools like listings, rent collection, or screening.

3) Property Management Accounting Software 

This is a synthesis of the other two. Like property management software, it focuses on meeting your end-to-end needs with rental listings, tenant screening, rent collection, and maintenance management all in one. However, where they differ is by specializing in providing the robust accounting tools you need as a real estate investor, without all the frills and complications attached to accounting software.