The 5 Best Landlord Software for UK Property Investors

Managing your properties can be time-consuming and it comes with a whole host of overheads. There are managing rental listings, regular property inspections, staying on top of maintenance, renewing safety certificates, and a thousand other small (and not so small) tasks. 

As a landlord, it’s essential for you to stay on top of all of these ongoing operational tasks and expenses in order to run a profitable property portfolio. With the right landlord software, you can streamline everything from finding tenants to filing your taxes.

In this article, we take a look at 5 of the best landlord software options for landlords in the UK, as well as explore what you need to look for in a landlord software, so you can run a more professional, profitable, and scalable rental business.

What to Look for in a Good Landlord Software

When it comes to deciding on the right landlord software for your needs there are a few  features and capabilities you need to keep in mind. First, you need to ask yourself what are the main problems you’re looking to solve? Secondly, the landlord software you choose should be future-proofed against future regulatory changes like MTD, and finally, it should scale with you.

1. Cloud-based or mobile access: A good landlord software should be accessible from anywhere, at any time, allowing you to manage your properties on the go.
2. Digital record keeping: Keep accurate and up-to-date digital records of all of your rental property finance. Key features to look for include an easy to use income and expense tracker, a receipt scanner, and the ability to connect your bank accounts to view and reconcile transactions in real-time.
3. Tenant management: Manage your tenants' with ease. Send rent receipts and invoices, automate emails, track your tenancies, and store tenant details, including contact information and payment history.
4. Financial reporting: Generate financial reports, such as profit and loss statements when you need them, minimise your operating expenses, and maximise your end-of-year deductibles.
5. Compliance and asset management: Track maintenance jobs and stay on top of routine regulatory checks such as your EPC, EICR, gas safety certificate, and more with reminders, email templates, and document storage. 

Now that we've covered a few essentials to look for in a good landlord software let's move on to our top 5 landlord software options in the UK market.

The 5 Best Landlord Software

1. Landlord Studio

Best for small and medium-sized residential portfolios

Landlord Studio is a full-service property management and accounting platform designed specifically for landlords. 

Easily keep track of your rental property finances with native iOS and Android apps, a built-in receipt scanner, an automatic mileage tracker, and bank feeds. Plus, take advantage of over 18 accountant-approved reports, designed to ensure you have complete oversight of your properties, whenever, wherever. All our digital record-keeping tools are designed to be MTD future-proof.

It also comes with a range of additional property management functionality including:

• Rental listings - create rental listings and collect and prescreen tenant applications and streamline finding great tenants.
• Tenant management - email and SMS tenants, automate rent receipts and invoices, track tenancy details and organise your tenant's contact details. 
• Property maintenance management - create, track, and prioritise maintenance tasks. We are currently building the tenant maintenance requests feature.
• Tax reporting - all our expense categories are in line with HMRC requirements. Instantly generate any of over 18 accountant-approved reports and make your ITSA easy.
• Compliance - set reminders and keep all of your important documents securely stored and properly organised in one easy-to-use cloud-based system.

Pricing

Landlord Studio offers three plans. 

• GO is FREE and includes your first 3 units. 
• PRO starts at £12.00 per month. Additional units cost £1.00 per unit per month. 
• PRO Plus starts at £24.00 per month. Additional units cost £1.00 per unit per month.

Create your free account with Landlord Studio today. View pricing plans →

2. Landlord Vision

Landlord Vision is a desktop-based landlord software and has a range of features including basic income and expense management, and tax reporting. It’s premium plans also have a selection of tenant management tools such as tenant/landlord email notifications and e-signatures. 

Landlord Vision Start plan (which has limited features) starts at £19.97 per month. The Standard plan starts at £29.97 per month. And the Premium plan starts at £39.97 per month. Additional units are charged separately.

3. Arthur Online

Best for larger residential portfolios

Arthur Online is a cloud-based landlord software with an app that offers property management, maintenance tracking, tenant management, financial reporting, and rent collection.

Arthur Online offers a free trial, and monthly subscription plans start at £67.50 per month which includes the first 50 units. Their Professional plan starts at £93.00 per month. And their Enterprise Plan starts at £122.50. Additional units are charged separately.

4. Property Hawk

Property Hawk is a desktop-based cloud software for landlords. Track rents and expenses, set reminders, store documents and make use of the software’s document centre where you can even find an Assured Shorthold Tenancy Agreement.

Property Hawk offers a free landlord software. However, there is a payoff for this free software, and that is a lack of tech support and updates. It hasn’t been updated since 2014. This means comparatively this software is less user-friendly and lighter on features than some of the others on this list. Additionally, it's desktop only.

5. Re-Leased

Best for commercial property portfolios

While you can manage commercial properties on Landlord Studio, for example, Re-Leased is a landlord software designed specifically for commercial property management making it most suitable if your portfolio is made entirely of commercial rentals. They are full-featured with powerful accounting tools and a range of accounting integrations including Xero, Quickbooks, and Sage.

Re-Leased doesn’t list their pricing but you can request a quote from their website.

Why You Need Landlord Software for Your Buy-to-Let Business

Using a landlord software can help you save time, streamline your property management tasks, and improve your overall landlord experience. By automating rent collection, managing tenants' information, and generating financial reports, a good landlord software can help you stay organized and focused on growing your property portfolio.

Final Words: Landlord Software for Property Investors

The best landlord software will help you save time and streamline your property management tasks. And that’s exactly what Landlord Studio can do for you. We’ve over 60,000 properties under management and are continuously updating the app based on user feedback. 

Stay on top of your buy-to-let finances, optimise cash flow, and remain compliant with changing regulations with our full range of features and powerful accounting tools designed for you. You can even automate time-consuming accounting tasks with auto-matching and bank rules built-in, meaning you can reconcile transactions with just the click of a button. 

Create your free Landlord Studio account to and see how landlord software design for you can help you save time, reduce costs, and maximise ROI.

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