5 Best Property Management Software for UK Landlords

Managing rental properties comes with multiple challenges, from ever-changing tax regulations and legal requirements to financial tracking and time-consuming admin requirements. 

Luckily for landlords, there is a range of property management software available, specifically designed to reduce workload and optimise property management processes. The right solution can help you tackle all aspects of your property management, from maintenance monitoring to rent collection to legal and tax compliance obligations.

One major consideration landlords need to be aware of when choosing the property management software that’s right for them is Making Tax Digital (MTD). This is an upcoming change to governmental legislation that will require landlords to keep digital records and submit tax returns through compatible platforms. To stay compliant, landlords need to adopt MTD-ready software and keep up-to-date digital records. Finding a solution now can help them get ahead of the curve, preventing any teething issues when the initiative begins being phased in from April 2026. 

So what else do these solutions have to offer? Let’s take a look. 

Best Property Management Software For UK Landlords

1. Landlord Studio (Top Pick)

Landlord Studio is an all-in-one property management software that enables landlords to stay organised, with a focus on accounting solutions for ensuring tax compliance. It is an easy-to-use software with a range of powerful accounting tools designed to automate record-keeping processes. This software has the potential to reduce workload significantly while preparing landlords for the upcoming MTD changes. 

Key Features

• MTD Compliance: Make digital record keeping as easy as possible and become fully MTD-compliant today through the Xero integration.
• Income and Expense Tracking: The platform enables landlords to track rental income and expenses, and create customisable reports. This makes preparing for landlord tax reporting straightforward.
• Tenant Management: Keep track of tenant details, lease renewals, rental payments, and tenancy agreements all in one place.
• Landlord Compliance: Stay on top of all your landlord obligations (such as EPC renewals, property inspections, and safety checks) with personal reminders and a calendar feature, and store all of your important documents securely in one place.

Pros

• Great value when compared with other software. 
• Highly advanced accounting tools, which are particularly helpful in ensuring compliance. 
• Full-featured to help you manage every aspect of your property.

Cons 

• Limited in-app tenant communication tools. 

The tools in Landlord Studio are not just for larger portfolios and property managers; they scale well for small portfolios, making this an efficient property management software for small landlords. For anyone concerned about their tax compliance, this crafty accounting product can help prevent any sleepless nights.

Pricing

Landlord Studio offers three plans. 

• GO is FREE and includes your first 3 units. 
• PRO starts at £12.00 per month. Additional units cost £1.00 per unit per month. 
• PRO Plus starts at £24.00 per month. Additional units cost £1.00 per unit per month.

Create your free account with Landlord Studio today. View pricing plans →

2. Arthur Online

Another contender for the best property management software is Arthur Online. This nifty platform gives landlords tools to manage tenancies, properties, and maintenance, from one place. This software has been designed with bigger portfolios in mind but also works for small landlords wanting flexibility.

Key Features

• Integrated Communication: Arthur Online allows you to communicate with tenants, contractors, and property managers all through the platform. You can keep track of conversations and even assign maintenance tasks to contractors within the app.
• Document Storage: Store all your property-related documents securely, making it easy to access tenancy agreements, certificates, or maintenance reports.
• Customisable Dashboards: Tailor your dashboard to show the metrics and updates most important to you.
• Financial Integration: The software integrates with Xero for accounting, helping landlords stay on top of rental income and expenses.

Pros

• Continuously adds new functionality. 
• Highly responsive support team. 

Cons

• Mobile App known for having some technical issues from time to time. 
• High cost for small landlords.

Although more feature-laden than some alternatives, Arthur Online comes with some effective tools for landlords of all sizes and is a great best property management software option for landlords with multiple properties or complex portfolios.

Pricing 

Arthur Online has three plans. 

• Standard:  Starting at £67.50 /month with additional units costing £1.35 each.
• Professional: Starting at £93.00 /month with additional units costing £1.55 each.
• Enterprise: Starting at £122.50 /month with additional units costing  £1.75 each.

3. Property Hawk

Property Hawk is a free property management software created to suit the needs of small landlords. This is a simple but powerful application. If you are concerned about making a financial investment in software, yet need some assistance in staying organised and compliant, it's a solid choice. 

Key Features

• Online Property Management: Manage your portfolio from anywhere with its cloud-based system. Keep track of tenancy agreements, tenant details, and rent payments.
• Tenancy Agreement Generator: One of its standout features is the free tenancy agreement generator, which ensures you create legally compliant agreements quickly.
• Tax Tools: The software offers basic accounting tools, helping landlords track expenses and calculate their taxable rental income.

Pros

• Well-suited for managing HMOs. 
• Great flagging system to categorise and monitor different property types. 

Cons 

• Outdated user interface that some users report as being hard to use.
• The software is not regularly updated - no new features.
• Limited customer support.
• Not MTD compliant.

While Property Hawk lacks some of the more advanced features of other platforms, its straightforward interface makes it an ideal property management software for small landlords who are just starting out or managing a few properties.

Pricing 

Property Hawk is free to use. 

4. Rentila

Rentila is an effective property management software with a focus on automating tasks. It can assist with all major aspects of property management, from tenant management to accounting. This is a great software for landlords looking for an all-in-one solution.

Key Features

• Tenant and Lease Management: Rentila makes managing leases and tenants easy. Landlords can track rental payments, automate rent reminders, and keep digital records of contracts and communications with tenants.
• Expense and Income Tracking: Rentila offers some useful accounting tools for landlords, with a focus on preparing tax returns for submission. 
• Document Storage and Templates: Tenancy agreements and safety certificates can be stored on the platform by landlords. Rentila also provides ready-made templates for rental contracts - these are customisable and UK-compliant.
• Mobile App: Rentila has a mobile app that lets landlords manage properties on the go.

Pros

• Fast customer support through their chat support.

Cons

• Users report a poor user experience with the mobile app.
• Limited accounting and reporting features when compared to top accounting tools like Landlord Studio.

The straightforward interface of Rentila makes it an appealing option for landlords who want simple, inexpensive property management software. It's for small landlords as well as those with bigger portfolios, providing assistance with all aspects of a buy-to-let business.

Pricing 

Rentila offers three pricing plans. 

• Its free option has limited features and can only be used for one property.
• Silver starts at £4.90 per month and is available for users with 2 to 5 units.
• Gold starts at £9.90 per month.

5. COHO

COHO provides property management software for co-living and house in multiple occupancy (HMO) landlords. COHO brings tools to simplify managing shared living spaces - improving tenant experience while reducing management tasks for landlords.

Key Features

• HMO and Co-living Management: With COHO, landlords can manage multiple tenants in shared properties using tools designed with HMO landlords in mind. This includes recording tenant payments, managing shared amenities, and handling room turnovers.
• Automated Tenant Communication: COHO provides landlords with automated messaging tools. Whether it is rent reminders, lease renewal notices, or maintenance updates - COHO helps landlords keep tenants informed automatically.
• Property and Task Management: Landlords can assign maintenance tasks for contractors, track repairs, and check that properties meet HMO compliance standards through COHO. This helps landlords keep operations running and resolve tenant issues quickly.
• Room and Lease Management: The software shows room availability, lease terms and tenant details so you can manage multiple tenancies with ease from one platform. 

Pros

• Good tools for onboarding tenants like document sharing. 
• Integrates with Xero for accounting features

Cons

• May not suit non-HMO landlords.
• Outdated user experience.
• Basic accounting features built in.

COHO is a powerful tool for landlords in the co-living or HMO space. Focusing on tenant experience & shared living management, it provides an efficient and flexible solution for landlords managing properties & tenants in an increasingly competitive market.

Pricing

COHO’s pricing starts at £2.25 per unit per month. 

Which Property Management Software Is Right For You?

As the needs of modern tenants evolve and tax changes rear their heads, equipping yourself with the right resources sets you up for success. The software discussed here each brings something unique to the table, addressing the broad spectrum of landlord needs.

Landlord Studio stands out as a comprehensive solution, equipping landlords to stay compliant with changing tax requirements. This is particularly important in preparation for the introduction of Making Tax Digital for landlords in 2026.

Create your free Landlord Studio account today to see how it culd save your time, help you stay compliant, and increase your cash flow.

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